An AI receptionist for gyms
that books tours while you run the floor.
Books tours 24/7 and answers class and membership questions on the spot.
- Books tours 24/7
- Keep your existing number
- From $29/mo
Take the Call
Yourself
The fastest way to judge an AI phone agent is to be on the receiving end. Pick an agent, enter your number, and it calls you within moments.
Receive a live call and hear how it handles a real conversation.
$37k/yr
median U.S. receptionist pay — before benefits, and the desk still empties during classes
U.S. Bureau of Labor Statistics7×
more likely to qualify a lead when you respond within the first hour of their inquiry
Harvard Business Review~2 rings
typical AutoCallFlow pickup time, including early openings, late closings and class hours
Outbound, on film
Watch it work a whole lead list,
from the first call to the booked appointment.
Two and a half minutes: new leads called within seconds of landing, an old list worked in one evening, your own voicemail left on every no-answer, callbacks booked on their own — and the warm ones handed to a person on your team.
The short answer
AutoCallFlow's AI receptionist for gyms typically answers in about two rings, books tours into a connected calendar, handles class and membership questions from your knowledge base, and sends outcome summaries — 24 hours a day, in 40+ languages, from $29 a month. Human-transfer rules are configurable.
Illustrative call
What the workflow
can sound like.
Fictional example: A trial lead submits a form after the evening class begins.
AutoCallFlow agent
Hi there, this is the gym’s AI assistant following up on the trial you requested. Are you mainly interested in classes, open-gym access or coaching?
Caller
Mostly classes. I am new to training.
AutoCallFlow agent
I can book an introductory tour before a beginner class. Do weekday evenings or Saturday mornings suit you better?
Caller
Saturday morning.
AutoCallFlow agent
I have 9:30 AM available. Shall I reserve it and text you the details?
Caller
Yes.
Trial lead qualified · Gym tour booked · Confirmation sent
What it does
Core front-desk phone work,
even mid-class at peak hours.
Answers while you're coaching
The AI receptionist picks up in about two rings during peak class hours, early openings and late closes — exactly when the desk is busiest or empty.
Books tours into your calendar
AutoCallFlow offers real open slots from Google Calendar or your booking system and confirms the tour before the caller hangs up — a membership conversation you did not miss.
Handles class and schedule questions
Class times, drop-in rules, what to bring, whether there is childcare — the agent answers from your own knowledge base and takes a message when it is not sure.
Fields member calls too
Freeze requests, billing questions, guest policies — members get a straight answer or a message routed to the right person instead of a full voicemail box.
Follows up on trial leads
On Growth and up, AutoCallFlow automatically calls back web leads and missed tour bookings, so interested people hear from your gym while they are still motivated.
Sends call outcome summaries
Each call produces an SMS or email summary for quick review. Recording and transcription are available when enabled.
Works with the tools you already run on.
Google Calendar, Calendly and HubSpot connect directly. Other CRM, booking, payment and phone workflows are scoped during onboarding.
Tours, trials and class bookings should land in your gym software, not a notebook. Google Calendar and Calendly connect directly; other gym platforms are scoped per account during onboarding. Systems commonly used by gyms & fitness studios: Mindbody · Zen Planner · PushPress · Glofox (ABC Fitness) · ABC Ignite (ABC Fitness) · WellnessLiving · Virtuagym · Perfect Gym · Wodify · TeamUp · Gymdesk · Zenoti. Exact read/write scope is confirmed during onboarding.
See all integrations
Prefer we build it?
Let us build your agent
— we'll contact you.
Tell us a little about your business and someone from our team will reach out to set the whole thing up.
- A review of how your calls are handled today
- A plan for what the agent should do
- A working agent, built and connected for you
Outbound campaigns
The trial that never came back
was one call from converting.
Answering the phone books the people who call. Outbound campaigns convert the rest: AutoCallFlow follows up on trials and tour no-shows, rings lapsed members, and confirms bookings — on its own, from the Growth plan up.
01
A new inquiry lands
A trial signup, a tour request or a new lead in your CRM — AutoCallFlow picks it up automatically.
02
It calls back in minutes
The agent dials while the lead is still deciding, inside the calling hours you set.
03
It asks and answers
Your membership questions — goals, schedule, plan fit — with pricing and class answers from your own knowledge base.
04
It books and logs
The appointment goes into your calendar. The outcome lands in your dashboard; recording, transcript and CRM write-back follow the settings and connections enabled for your account.
Campaigns it runs
Trial members who went quiet get a call before their pass expires, while joining is still the easy decision.
- Works from your trial and lead lists
- Books tours and sign-up appointments on the call
- Each outcome logged; recording when enabled
Lapsed members get a friendly check-in call from the gym, not another email they archive.
- Calls from the member list you upload
- Offers a tour or class booking on the call
- Leaves a message and moves on when nobody answers
Confirm tomorrow’s tours and intro sessions so your floor staff stop waiting on no-shows.
- Confirms upcoming tours and sessions
- Reschedules on the call when plans change
- Texts a confirmation after the call
Campaign run
LiveTrial follow-up
Outbound campaigns and automatic lead follow-up are included from the Growth plan ($60/mo). You set the calling window; AutoCallFlow dials inside it.
Inbound, on film
Watch a receptionist get built,
then answer a real call.
Three minutes: an agent gets built from a website, taught the hours and services and given a phone number — then answers a real call and moves a booking on its own.
Beyond the phone line
The same AI agents,
answering on WhatsApp.
Meet your customers where they text: automated responses, appointment reminders and instant answers to common questions, directly on WhatsApp.
How it works
Live before
your next missed call.
01
Tell it about your gym
Paste your website, class schedule and FAQ, pick a voice, set your tour slots. The Autoflow setup assistant builds the first version with you — about 10 minutes.
02
Connect a phone number
Keep the number on your signage and Google listing and forward it — direct SIP connection works too, no porting needed. Or add a new local number per location.
03
It starts answering
From the first ring it books tours, answers schedule questions and takes messages. When recording is enabled and lawful under your policy, authorized reviewers can inspect calls and refine its answers.
The alternatives
A hire, an answering service,
or an AI receptionist.
| Front-desk staff | Answering service | AutoCallFlow | |
|---|---|---|---|
| Monthly cost | $3,000+ in wages alone | Often usage-based; provider terms vary | $29/mo includes 60 min; usage after |
| Coverage | Staffed hours, minus classes | Depends on the service contract | 24/7 availability within plan capacity |
| Simultaneous calls | One at a time | Depends on contracted staffing | 2–15 lines by plan |
| Books tours & classes | Yes, between walk-ins | Varies by provider | Yes — into a connected calendar |
| Knows your gym | After weeks of training | Reads from a script | Trained on your schedule & FAQs |
| Time to start | Weeks to hire and train | Provider-dependent onboarding | About 10 minutes for a basic agent |
Receptionist wage benchmark: U.S. Bureau of Labor Statistics Occupational Outlook, median ≈ $37,000/year before benefits. Answering-service pricing and scope vary by provider and contract.
Work out what your
missed calls cost you.
Your numbers
After hours, on a job, already on the phone.
One job, or a first visit if they come back.
Of the callers who got through instead of voicemail.
Recovered every month
$5,600
65 missed calls a month · about 16 jobs you aren't getting
Over a year
$67,200
A receptionist costs
$3,000/mo
An estimate from the numbers you entered, not a guarantee.
Don't read the reviews. Watch them.
“Dropped voicemails to 2300 leads… we got 87 call-backs!”
— Dustin R.
“Within 2 days, I had 9 call-backs. 2 of those deals are closing this week!”
— Amara S.
“We get more responses, better conversations, and it costs way less.”
— Malik A.
“You'll be booking way more showings and spending less time chasing.”
— Isabella C.
“We only talk to people who actually call back, already warmed up.”
— Steven L.
Pricing
Published monthly plans,
with usage priced clearly.
Starter covers the front-desk phone at a single location; Growth adds outbound follow-up for trial leads and missed tours. Building your agent is free — you pay when you connect a number.
Starter
$29/mo
One agent answering one number, around the clock.
- 60 minutes included, then $0.22/min
- 1 phone number · 2 concurrent lines
- Booking, AI summaries & transcripts; recording when enabled
Growth
$60/mo
More lines, more agents, plus outbound follow-up.
- 220 minutes included, then $0.20/min
- 2 numbers · 6 agents · 5 concurrent lines
- Outbound campaigns & automatic lead follow-up
Pro
$150/mo
Caller memory and controls for regulated workflows.
- 360 minutes included, then $0.18/min
- 3 numbers · 15 agents · 15 concurrent lines
- Caller memory · regulated-workflow controls
Every plan supports around-the-clock answering within its configured capacity. Enterprise adds custom minutes and unlimited agents; extra minute bundles start at $0.12/min. Full pricing details
Start freeQuestions & answers
Asked before
you buy anything.
Google Calendar and Calendly connect directly. Mindbody, Zen Planner, PushPress, Glofox and ABC Ignite are listed in the integration catalog for per-account scoping; during onboarding we confirm exactly which booking and lead actions your system supports.
Your phone is ringing
right now, somewhere.
Every call that goes to voicemail is a job someone else is about to get. Put something on the end of the line tonight.
Free to start · no credit card · keep your existing number