Gyms & Fitness
AI receptionist for Zen Planner
An AI voice agent that answers every call, qualifies the caller and works your dormant list — with a native Zen Planner route we activate for your account on request. No Zapier, no Make, no middleware anywhere in the booking path.
Why Zen Planner businesses buy this
A box or dojo runs on classes, and during class the phone is unanswerable by design — the coach is coaching. But the 6 PM caller asking about a trial is the highest-intent prospect the gym will get this week, and voicemail converts almost none of them. An agent answering in about two rings converts the interest the gym already earned.
Trial conversion is the business model: someone books a first class, shows up, and joins — or quietly never books. From the Growth plan ($60/mo), outbound campaigns call trial members before passes lapse and no-shows after missed intro sessions, when a friendly call still changes the outcome.
Membership questions are knowledge-base work: schedules, pricing, kids’ programs, what to bring to a first class. The agent answers from what you give it and takes a message rather than improvising — and every call lands in your pocket as a text with the recording attached.
Win-back lists at coach-owned gyms are personal — lapsed members are usually known by name. Campaign calls can be the nudge that restarts them, made politely inside the hours you set, with every attempt logged.
How you connect it
Authentication: Partner-channel access via Zen Planner, scoped per gym
Zen Planner (part of the Daxko family) exposes integrations through partner channels and its published directory rather than a fully open public portal, so activating a route is an access conversation we take for your gym specifically. Coach-owned gyms should hear the practical version: you will not be asked to manage API keys between classes. Scoping happens in onboarding, we confirm what the route may read and write, and the standing rules apply — no middleware in the booking path, no credentials outside your connection record, nothing claimed here before it is real.
Constraints worth knowing up front
- Zen Planner integration access runs through partner channels, so capability for your gym is confirmed during scoping — this page claims nothing live and lists no field paths until then.
- Membership-based gyms have entitlement rules (class packs, unlimited plans, drop-ins) that a phone booking should respect; scoping covers how the route reads those rather than letting an agent promise a drop-in rate to an unlimited member.
Questions we actually get asked
Connect Zen Planner to your phone line
Build the agent yourself in the dashboard, or tell us what you need it to do and we will set the whole thing up for you.
Zen Planner is a trademark of its respective owner. AutoCallFlow is not affiliated with, endorsed by, or sponsored by Zen Planner. All product names, logos and brands are the property of their respective owners and are used here only to describe interoperability.