AI webinar reminder calls & texts
that get more people live.
A call before you go live, a voicemail in your own voice, then a text with the join link. Or texts alone, if that is all your list needs.
- Calls, texts or both
- Join link by text
- Replay link for no-shows
Take the Call
Yourself
The fastest way to judge an AI phone agent is to be on the receiving end. Pick an agent, enter your number, and it calls you within moments.
Receive a live call and hear how it handles a real conversation.
47.7%
average webinar show-up rate across 33,786 sessions and over 7 million registrations in 2025. More than half of registrants never join live
Livestorm 2026 Webinar Benchmark Report60%+
show-up rate reported by teams that send personal reminders three days out, one day out and on the day, and keep registration open until the start
Livestorm 2026 Webinar Benchmark Report155
people called the number back after a voicemail on one reminder campaign, and the agent answered them too
Answering the callbacks, on film
Watch the agent get built,
then answer a call coming back.
Three minutes: an agent gets built from your own site, taught your webinar, your times and who to put people through to, then handles a real call. The same agent that places the reminders picks up when a registrant calls back.
The short answer
AutoCallFlow sends AI webinar reminder calls and texts: it rings registrants before you go live, answers their questions, leaves a voicemail in your own voice and texts the join link, or runs texts alone. The average webinar show-up rate is 47.7% (Livestorm, 2026), so over half of registrants never join live. Campaigns start at $60/mo.
Illustrative call
What the workflow
can sound like.
Fictional example: Two hours before a webinar. This registrant never opened the reminder emails.
AutoCallFlow agent
Hi, I'm calling about the webinar today at 2 p.m. You signed up last week. Are you still planning to join?
Caller
Oh, I forgot about it. What time was it again?
AutoCallFlow agent
It starts at 2 p.m. I'll text you the join link right now, so it's one tap when it's time.
Caller
Will there be a recording if I am a few minutes late?
AutoCallFlow agent
Yes, everyone who registered gets the replay afterwards. Just join when you can.
Still coming · Join link texted · Replay noted for after
Outbound campaigns
Calls and texts
before and after every webinar.
One reminder email gets ignored. These are four different touches at four distances from go-live, each by call, by text or both.
01
Your registrants come in
We connect whatever platform you run the webinar on, or take a spreadsheet, and clean the list before any call or text goes out.
02
You approve the script
You read exactly what will be said and sent before anything goes out. A campaign stops by itself if a call drifts from it.
03
It calls, leaves voicemail, then texts
Live answers are handled on the spot. Everyone else hears your voicemail and gets a text with the join link.
04
You get the list
Each day, in plain language: who is coming, who needs a person. Opt-outs are removed the same day.
The day-before reminder
Reaches the registrants who never opened your emails, while there is still time to put it in the calendar.
- Confirms they are still coming and answers questions
- Texts the start time and the join link
- Offers the replay to anyone who cannot make it
The last-hour nudge
A short text or call shortly before you go live, for the people who need the nudge now.
- One question: are you joining?
- Join link texted at the same moment
- A voicemail in your voice if nobody answers
The no-show follow-up (next day)
Calls and texts the people who did not join, with the replay link, and picks up the ones who want to talk.
- Sends the replay link
- Asks what got in the way and records the answer
- Flags anyone ready to talk to your team
The post-webinar call
Calls attendees while the session is still fresh, answers what they are still wondering and offers a time to speak with your team.
- Offers a time to speak with your team on the call
- Texts the booking link
- Flags the people who are ready to take the next step
Outbound campaigns are included from the Growth plan ($60/mo). We clean the list, write and test the script with you, watch every call, and send the reports.
What it does
A call, a voicemail, then a text
for every registrant.
A conversation, not a recording
Registrants can ask what time it starts, whether there is a replay, or what it covers. They get an answer instead of a recording that talks and hangs up.
Voicemail in a voice they recognise
Record one short message in your own voice. Anyone who does not pick up hears you, not a synthetic voice.
Texts that carry the join link
The link arrives by text right after the call or voicemail, one tap from the room. Replies land in the same thread as the call. Texts can also run on their own.
Three touches, not one
Three days out, the day before and on the day, in the hours you choose. One email is easy to miss. Three different touches are not.
A list of who is coming
Coming, running late, wants the replay, cannot make it, wrong number. Real answers instead of an open rate and a guess.
A second chance for no-shows
The next day it calls and texts everyone who missed it with the replay link, and flags the ones who want to talk to your team.
Works with the tools you already run on.
Google Calendar, Calendly and HubSpot connect directly, and so does the rest of your stack: CRM, booking, payment and phone tools, set up for you.
See all integrations
Prefer we build it?
Let us build your agent
— we'll contact you.
Tell us a little about your business and someone from our team will reach out to set the whole thing up.
- A review of how your calls are handled today
- A plan for what the agent should do
- A working agent, built and connected for you
How it works
Running before
your next webinar.
01
Connect your registrants
Tell us where they sign up. We connect it for you, or take a spreadsheet export, and report what we cleaned out before anything goes out.
02
Record one voicemail, approve the script
Thirty seconds in your own voice, and a script you have read and signed off. Nothing is dialled or sent until you say so.
03
Run it, read the list
Calls and texts go out only in the hours you choose. Each day you get who is coming and who needs a person, and your team can reply to anyone in the same thread.
The alternatives
Email reminder, text blast,
or a real conversation.
| Email reminder | Text blast or recorded call | This | |
|---|---|---|---|
| What you get back | Open rates | A delivery report | A list of who is coming |
| Can they ask a question? | Into an inbox | One-way, or press 1 | Yes, by call or text, one thread |
| Whose voice on the voicemail | — | A recording you upload | Your own recorded voice |
| People who miss it | Another email | Nothing | A call and text next day with the replay |
| Who does the work | You | You | Managed: we clean, script, watch and report |
People join through your own webinar link, which we send by text.
Pricing
Published monthly plans,
with usage priced clearly.
Webinar reminder campaigns run on the Growth plan and up, which includes outbound calling and texting. If a launch week needs more minutes, you can add credits for it.
Starter
$29/mo
One agent answering one number, around the clock.
- 60 minutes included, then $0.22/min
- 1 phone number · 2 concurrent lines
- Booking, AI summaries & transcripts; recording when enabled
Growth
$60/mo
More lines, more agents, plus outbound follow-up.
- 220 minutes included, then $0.20/min
- 2 numbers · 6 agents · 5 concurrent lines
- Outbound webinar reminder calls & texts with voicemail follow-up
Pro
$150/mo
Caller memory and controls for regulated workflows.
- 360 minutes included, then $0.18/min
- 3 numbers · 15 agents · 15 concurrent lines
- Caller memory · regulated-workflow controls
Every plan supports around-the-clock answering within its configured capacity. Enterprise adds custom minutes and unlimited agents; extra minute bundles start at $0.12/min. Full pricing details
Start freeQuestions & answers
Asked before
you buy anything.
No. A robocall plays a recording and hangs up. Here a registrant can ask what time it starts or whether there is a replay, and the agent answers. If nobody picks up they get a voicemail in your own voice and a text.
Reach every registrant
before you go live.
A call, a voicemail in your own voice, then a text with the join link, and a list of who is coming.
Free to start · no credit card · keep your existing number