AI agents call every family
about contracts, deposits and open houses.
A call, a voicemail in a familiar staff voice, then a text to every family who didn't answer — and one plain list each morning of who's returning and who needs the office.
- Text-first, because parents are
- One thread per family
- Daily follow-up list
Take the Call
Yourself
The fastest way to judge an AI phone agent is to be on the receiving end. Pick an agent, enter your number, and it calls you within moments.
Receive a live call and hear how it handles a real conversation.
7×
more likely to qualify an inquiry when you respond within the first hour — families are inquiring at several schools at once
Harvard Business Review4–28 Feb
the window most re-enrollment deposits fall due in, after contracts go out mid-to-late January
26%
of calls became live conversations on a comparable membership campaign; the rest answered by text
Calling the parent list, on film
Watch it call a whole parent list,
and come back with real answers.
Two and a half minutes of the same campaign engine your re-enrolment calls run on. A full list worked in one evening, your own recorded voice left on every no-answer, a text to everyone who did not pick up — and the families who need to speak to a person handed over with what they actually said.
The short answer
AutoCallFlow runs parent phone campaigns for private schools: it calls families about unsigned re-enrollment contracts, tuition deposits, open house RSVPs and admissions inquiries, leaves a voicemail in a familiar staff voice, and texts everyone who didn't answer. Parents mostly reply by text. Outbound campaigns start at $60/mo.
Answering the phone, on film
Watch the office phone get answered
at seven in the evening.
Three minutes: an agent gets built from your own site, taught your term dates, tuition contacts and who to put a parent through to, then answers a real call and leaves the office a message it can act on.
Illustrative call
What the workflow
can sound like.
Fictional example: A family has not returned the re-enrollment contract. Deposits are due in nine days.
AutoCallFlow agent
Hello, I'm calling from the school office about next year's enrollment. Is now an okay time?
Caller
Yes — we did get the contract, we just have a question about the payment plan.
AutoCallFlow agent
That is exactly the kind of thing the business office can walk you through. Would you like me to have someone call you, and text you the contract link in the meantime?
Caller
Please. Afternoons are better for us.
AutoCallFlow agent
I'll note afternoons and pass it to the office today. Texting you the link now — you can reply to that message and the office will see it.
Caller
Great, thanks.
Returning family confirmed · Payment-plan question routed to the business office · Contract link texted
Outbound campaigns
Three campaigns
schools run each year.
Re-enrollment, admissions and events need different conversations. These campaigns run them, text the families who do not answer, and hand your office the ones that need judgement. Outbound is included from the Growth plan up.
01
You send the family list
Exported from your student information system or a spreadsheet. We clean it first and tell you what came out and why.
02
You approve the script
Nothing is dialled until you have read exactly what the agent will say. A campaign pauses automatically if it goes off script.
03
It calls, then texts
Live answers are handled in conversation. No-answers get a voicemail in a familiar staff voice and a text carrying your own contract or registration link.
04
Your office gets the short list
Returning, undecided, needs the business office, decided to leave, wrong number. Staff reply to any family in the same thread.
Unsigned re-enrollment contracts
The February campaign. Calls families who have not returned a contract, finds out whether it is a question, a payment concern or a genuine decision, and routes each one accordingly.
- Texts your own contract link; we never take payment
- Financial questions go to the business office with context
- A family who has decided to leave is recorded, not re-chased
Admissions inquiry follow-up
Speed decides this one. Families inquire at several schools in an afternoon, and the first real conversation usually wins the tour.
- Calls new inquiries inside the hours you set
- Answers from your own admissions material
- Books the tour or open house on the call
Open houses, auctions & galas
Event campaigns where the headcount matters and the deadline is real. One call can cover a paid event and a free one.
- Collects headcounts by call and by text reply
- Confirms and reschedules a week or two out
- Texts your registration or ticketing link
Outbound campaigns are included from the Growth plan ($60/mo). We clean the list, write and test the script with you, watch every call, and send the daily reports.
What it does
A call, a voicemail, then a text
for every family on your list.
Chases unsigned contracts before the deadline
Contracts go out mid-to-late January and deposits fall due through February. The campaign calls the families who have not responded while there is still time to fix whatever is holding them up.
Text-first, because parents are
Most parents reply by text rather than picking up. Every voicemail is followed by a text, and the call and text are one thread with shared memory.
Answers admissions inquiries fast
Inquiring families are talking to several schools at the same time. The agent calls back while they are still deciding, answers what it can from your own material, and books the tour.
Confirms open house and tour RSVPs
Collects real headcounts a week or two out, reschedules on the call when plans change, and texts a confirmation — so you are not setting out chairs for people who already cancelled.
Built for continuous enrollment too
If your deposits auto-bill unless a family opts out, the useful call is different: reach the families drifting toward opting out before the cutoff, and recover the deposits that failed to process.
A short list of what needs a person
Financial aid questions, a family that has genuinely decided to leave, a parent who wants the head of school — these get flagged for your office with the context from the call, not left in a voicemail box.
Works with the tools you already run on.
Export your families from FACTS, Blackbaud, Finalsite, Veracross or Ravenna. Contracts and deposits stay on your own links.
We claim no live sync with any of these. Ask and we will tell you plainly what connects and what does not. Systems commonly used by private & independent schools: FACTS (Nelnet) · Blackbaud · Finalsite · Veracross · Ravenna · Google Sheets / CSV export. Exact read/write scope is confirmed during onboarding.
See all integrations
Prefer we build it?
Let us build your agent
— we'll contact you.
Tell us a little about your business and someone from our team will reach out to set the whole thing up.
- A review of how your calls are handled today
- A plan for what the agent should do
- A working agent, built and connected for you
How it works
Running before
the contracts go out.
01
Send us the family export
A CSV from your student information system or a spreadsheet. We clean it and report what we removed before any call is placed.
02
Record one voicemail, approve the script
A familiar staff voice records a short message. You approve exactly what the agent says. Parents hear someone from the school, not a stranger.
03
Run it, then work the list
Calls go out inside your calling window. Your office gets a daily list of families needing a person, and replies to any of them in the same thread.
The alternatives
Email reminders, mass alerts,
or a real conversation.
| Email reminders | Mass notification tool | AutoCallFlow | |
|---|---|---|---|
| Built for | Announcements | Emergency alerts and closures | Conversations about a decision |
| Can a parent reply? | Sometimes, into an inbox | Press 1 to acknowledge | Yes — by voice or text, one thread |
| Finds out why they have not signed | No | No | Yes — that is the point of the call |
| Routes financial questions | Parent has to start again | No | Flagged to the business office with context |
| Works for continuous enrollment | Same email to everyone | No | Yes — opt-out risk and failed deposits |
| Who does the work | Your staff | Your staff | Managed — we clean, script, watch and report |
We do not process tuition, issue contracts or sync with your student information system. Families use your own links; we make sure they get to them.
Work out what your
missed calls cost you.
Your numbers
After hours, on a job, already on the phone.
One job, or a first visit if they come back.
Of the callers who got through instead of voicemail.
Recovered every month
$5,600
65 missed calls a month · about 16 jobs you aren't getting
Over a year
$67,200
A receptionist costs
$3,000/mo
An estimate from the numbers you entered, not a guarantee.
Don't read the reviews. Watch them.
“Dropped voicemails to 2300 leads… we got 87 call-backs!”
— Dustin R.
“Within 2 days, I had 9 call-backs. 2 of those deals are closing this week!”
— Amara S.
“We get more responses, better conversations, and it costs way less.”
— Malik A.
“You'll be booking way more showings and spending less time chasing.”
— Isabella C.
“We only talk to people who actually call back, already warmed up.”
— Steven L.
Pricing
Published monthly plans,
with usage priced clearly.
Parent campaigns run on the Growth plan and up, which includes outbound calling. Most schools run a heavy campaign in January and February and drop back afterwards.
Starter
$29/mo
One agent answering one number, around the clock.
- 60 minutes included, then $0.22/min
- 1 phone number · 2 concurrent lines
- Booking, AI summaries & transcripts; recording when enabled
Growth
$60/mo
More lines, more agents, plus outbound follow-up.
- 220 minutes included, then $0.20/min
- 2 numbers · 6 agents · 5 concurrent lines
- Outbound campaigns & automatic lead follow-up
Pro
$150/mo
Caller memory and controls for regulated workflows.
- 360 minutes included, then $0.18/min
- 3 numbers · 15 agents · 15 concurrent lines
- Caller memory · regulated-workflow controls
Every plan supports around-the-clock answering within its configured capacity. Enterprise adds custom minutes and unlimited agents; extra minute bundles start at $0.12/min. Full pricing details
Start freeQuestions & answers
Asked before
you buy anything.
These are your current families, hearing from their own school about a decision they already know is coming. On a comparable membership campaign, people chatted with the agent and many thanked it. Anyone who asks not to be called again is removed the same day.
Your phone is ringing
right now, somewhere.
Every call that goes to voicemail is a job someone else is about to get. Put something on the end of the line tonight.
Free to start · no credit card · keep your existing number