AI event reminder calls
that get you a real headcount.
A call, a voicemail in a voice they recognise, then a text to everyone who didn't answer — and one plain list of who is coming, who cannot, and who needs a person.
- Real headcounts
- Call + text in one thread
- Two weeks out, not two days
Take the Call
Yourself
The fastest way to judge an AI phone agent is to be on the receiving end. Pick an agent, enter your number, and it calls you within moments.
Receive a live call and hear how it handles a real conversation.
458
people had a real conversation with the agent on one reminder campaign — about a quarter of everyone called
966
heard a voicemail in a familiar recorded voice rather than a computer voice
115+
replied by text on the first day of an invitation campaign, most of them having never answered the phone
Answering the callbacks, on film
Watch the agent get built,
then answer a call coming back.
Three minutes: an agent gets built from your own site, taught your event, your times and who to put people through to, then handles a real call. The same agent that places the reminders picks up when somebody calls back about one.
The short answer
AutoCallFlow places AI event reminder calls: it rings everyone on your list about a ticket, a seat or an RSVP, leaves a voicemail in your own recorded voice, and texts whoever did not answer. On a recent campaign of about 1,930 contacts, 458 people spoke with the agent and 966 heard the voicemail, with 115+ replying by text on day one. Outbound campaigns start at $60/mo.
Illustrative call
What the workflow
can sound like.
Fictional example: Two weeks before a ticketed dinner. This guest never opened the email.
AutoCallFlow agent
Hello, I'm calling about the dinner on the 14th. Is now an okay time?
Caller
Yes — I saw something about it but never replied.
AutoCallFlow agent
No problem at all. Were you thinking of coming, and would anyone be joining you?
Caller
Two of us, probably.
AutoCallFlow agent
I'll put down two and text you the registration link now. You can reply to that message and the office will see it.
Caller
Great, thanks.
Two confirmed · Registration link texted · Headcount updated
Outbound campaigns
Three calls
around every event.
One reminder sent three times is not a campaign. These are three different conversations at three distances from the date, run from your own list.
01
You send the list
We clean it first — duplicates, staff, anyone who previously asked not to be contacted — and tell you what came out and why.
02
You approve the script
You read exactly what will be said before anything is dialled. A campaign stops by itself if a call drifts from it.
03
It calls, leaves voicemail, then texts
Live answers are handled on the spot. Everyone else gets your voicemail and a text carrying your own registration link.
04
You get the headcount
Daily, in plain language, with the few items that need a person. Opt-outs are removed the same day.
The invitation (two weeks out)
Reaches the people your email did not. One call can cover a paid event and a free one — two calls in a week irritates people.
- Headcounts collected by phone and by text reply
- Texts your own registration link; we never take payment
- Anyone who says not this time is recorded, not asked again
RSVP confirmation (a few days out)
Confirms the people who said yes, so you are not setting out chairs for guests who quietly changed their minds.
- Confirms attendance and guest counts
- Reschedules or releases places on the call
- Texts a confirmation afterwards
The follow-up (within days)
Calls attendees while the event is still fresh, and picks up the people who meant to come and did not.
- Captures what they say as structured outcomes, not notes
- Flags anyone who wants a conversation with staff
- Updates your list with moves, wrong numbers and removals
Outbound campaigns are included from the Growth plan ($60/mo). We clean the list, write and test the script with you, watch every call, and send the reports.
What it does
A call, a voicemail, then a text
for everyone on your list.
A conversation, not a recording
People can ask what time it starts, say they already registered, or tell you they cannot make it. They get an answer instead of a recording that talks at them and hangs up.
Voicemail in a voice they recognise
Record one short message in your own voice. Everyone who does not pick up hears you, not a synthetic voice — and that is the part people respond to.
A text right after the voicemail
Most people reply by text rather than calling back. The call and the text are one thread with shared memory, so nobody repeats themselves.
Two weeks out, not two days
We learned this the hard way: people contacted two days before an event had already made other plans. Two weeks gives them room to decide and your office time to work the replies.
A headcount you can cater to
Coming, maybe, cannot make it, wrong number, remove me. Real numbers instead of an open-rate percentage and a guess.
The handful that need a person
Someone with a question only staff can answer, someone who wants to pay differently, someone who needs a real conversation. Flagged with what they actually said.
Works with the tools you already run on.
Google Calendar, Calendly and HubSpot connect directly. Other CRM, booking, payment and phone workflows are scoped during onboarding.
See all integrations
Prefer we build it?
Let us build your agent
— we'll contact you.
Tell us a little about your business and someone from our team will reach out to set the whole thing up.
- A review of how your calls are handled today
- A plan for what the agent should do
- A working agent, built and connected for you
How it works
Running before
your next event.
01
Send us the list
A CSV or spreadsheet export from whatever you already use. We clean it and report what we removed before any call goes out.
02
Record one voicemail, approve the script
Thirty seconds in your own voice, and a script you have read and signed off. Nothing is dialled until you say so.
03
Run it, read the headcount
Calls go out only in the hours you choose. Each day you get the list, and your staff can reply to anyone in the same thread.
The alternatives
Email blast, recorded call,
or a real conversation.
| Email or text blast | Recorded calling service | This | |
|---|---|---|---|
| What you get back | Open rates | A delivery report | A headcount |
| Can they reply? | Into an inbox | Press 1 to confirm | Yes — by phone or text, one thread |
| Whose voice on the voicemail | — | A recording you upload | Your own recorded voice |
| If someone calls back | Your staff | Your staff | The agent answers, then passes on what needs you |
| Cleans your list as it goes | No | No | Yes — moves, wrong numbers, removals |
| Who does the work | Your staff | Your staff | Managed — we clean, script, watch and report |
We do not process payments or issue tickets. People register through your own link, which we send by text.
Don't read the reviews. Watch them.
“Dropped voicemails to 2300 leads… we got 87 call-backs!”
— Dustin R.
“Within 2 days, I had 9 call-backs. 2 of those deals are closing this week!”
— Amara S.
“We get more responses, better conversations, and it costs way less.”
— Malik A.
“You'll be booking way more showings and spending less time chasing.”
— Isabella C.
“We only talk to people who actually call back, already warmed up.”
— Steven L.
Pricing
Published monthly plans,
with usage priced clearly.
Event reminder campaigns run on the Growth plan and up, which includes outbound calling. Most organisations add credits for the month around a big event and drop back afterwards.
Starter
$29/mo
One agent answering one number, around the clock.
- 60 minutes included, then $0.22/min
- 1 phone number · 2 concurrent lines
- Booking, AI summaries & transcripts; recording when enabled
Growth
$60/mo
More lines, more agents, plus outbound follow-up.
- 220 minutes included, then $0.20/min
- 2 numbers · 6 agents · 5 concurrent lines
- Outbound campaigns & automatic lead follow-up
Pro
$150/mo
Caller memory and controls for regulated workflows.
- 360 minutes included, then $0.18/min
- 3 numbers · 15 agents · 15 concurrent lines
- Caller memory · regulated-workflow controls
Every plan supports around-the-clock answering within its configured capacity. Enterprise adds custom minutes and unlimited agents; extra minute bundles start at $0.12/min. Full pricing details
Start freeQuestions & answers
Asked before
you buy anything.
About two weeks for the invitation. We tried closer once and learned better — people called two days before an event had already made other plans. Then a short confirmation pass a few days out, and a follow-up within days afterwards.
Your phone is ringing
right now, somewhere.
Every call that goes to voicemail is a job someone else is about to get. Put something on the end of the line tonight.
Free to start · no credit card · keep your existing number